POSITION SUMMARY

The Development & Communications Coordinator helps PHV raise the money it needs and tell its story. This person researches and writes grant proposals, manages the grant pipeline, keeps donor records accurate, runs digital marketing and the website, and supports fundraising events. The role works closely with the Executive Director, staff and an outside fundraising consultant. It has no direct reports. This is a strong opportunity for a capable writer who wants to grow into nonprofit development; we will provide training in grant writing. The schedule is flexible, from 24 to 40 hours per week, depending on the candidate and PHV’s needs.

KEY RESPONSIBILITIES

Grants & Fundraising (about 45%)

• Research grant opportunities from foundations, corporations and government agencies.
• Manage and track grant proposals, deadlines, awards and reports in MonkeyPod Grant Manager.
• Write letters of inquiry, proposals, supporting documents and final reports that clearly show PHV’s mission and results.
• Work with the fundraising consultant to edit submissions and finish them on time.
• Send proposals through internal review and approval before submitting them.
• Track compliance with each funder’s requirements.
• Keep donor records and relationships up to date in MonkeyPod, including gift acknowledgments.
• Help the Executive Director write the annual development plan and plan fundraising events and campaigns.
• Coordinate solicitation and acknowledgment mailings.

Marketing & Communications (about 45%)

• Plan and produce content that reaches veterans, employers, donors and community partners.
• Manage PHV’s social media channels and publish content regularly.
• Manage, update and improve the PHV website (WordPress).
• Design graphics, brochures and other print and digital materials using PHV brand standards.
• Build campaign and event pages on PHV’s online fundraising platform.
• Create promotion toolkits so staff and board can help spread the word about events.

Operations & Support (about 10%)

• Give staff basic help with computers, phones and software, and bring in outside vendors when needed.
• Help staff adopt and make good use of AI tools.
• Research new tools, funding trends and ideas that could help PHV.
• Staff PHV events such as job fairs and fundraisers, including some evenings and weekends.

WHAT SUCCESS LOOKS LIKE (FIRST YEAR)

• Position is part-time to full-time as skills develop.
• Every active grant and report is tracked in MonkeyPod Grant Manager, and no deadlines are missed.
• Proposals and reports are clear, accurate and ready for review on schedule.
• Donor data in MonkeyPod is accurate and every gift is acknowledged promptly.
• The website and social media are updated regularly and engagement grows.
• Every major event has a full promotion toolkit.

▪ Excellent writing skills: clear, accurate and persuasive, with a writing sample to show it
▪ Proficiency with AI tools (Claude preferred) for research, drafting and editing, including the judgment to fact-check AI output and keep confidential information out of it
▪ Proficiency with Microsoft 365 (Word, Excel, Outlook, Teams)
▪ Strong attention to detail, organization, and the ability to handle multiple deadlines
▪ Comfortable learning new software quickly

13 Holidays with 1/2 day pay for Part Time employees.
No medical or retirement benefits.