Description

Position Summary

The Records Management Specialist, under direct supervision, will be responsible for the retention and destruction of closed client paper files.

Responsibilities

+ Records Management and Support

+ Processes client paper files for retention and destruction according to the Records Management Policy and Records Management Standard Operating Procedure.

+ Scanning client paper files into the Electronic Health Record system that do not meet the destruction requirements.

+ Assists with record requests (e.g., locating, scanning, and sending records), as needed.

+ Establishes rapport with staff, while maintaining appropriate boundaries.

+ Communication

+ Communicates and working with a multi-faceted team of professionals.

+ Supervision

+ Receives Supervision

+ Receives supervision from and actively communicate with supervisor on an ongoing basis throughout the week by phone, email, written message and when possible, in person regarding program matters.

+ Leadership

+ Establishes rapport with staff, while maintaining appropriate boundaries.

+ Risk

+ Maintains confidentiality and working in a professional manner with colleagues.

Qualifications

+ Credentials/Licensure:

+ Valid driver's license and car insurance.

+ Clearances:

+ State Police

+ FBI

+ Child Abuse Clearances

Working Conditions

+ Physical Demands

+ This position requires operating a keypad device 50% of the day and electronic/office equipment 50% of the day. Travel is required approximately 5 times per month about 25% of the day. Fingers, thumbs, hands, wrists, elbows, legs and feet are all routinely used throughout the day. The lower and upper torso is used 25% of the day. Employee must meet minimum requirements for hearing, speech, and vision. Walking is required 25% of the day. Standing occurs 25% of the day. Sitting happens 75% of the day. Reaching above the shoulder as well as bending and twisting are performed 25% of the day. This function routinely lifts 10 pounds, 4 times per day. The maximum lift is 25 pounds, 1 time per day. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

+ Mental Demands:

+ Continually handles nothing.

+ Frequently performs multiple tasks and handles distractions that interfere.

+ Occasionally handles diversity of problems and the need to concentrate.

+ Seldom has the need for quick decisions.

+ Environmental Factors

+ Office

+ Working Hours

+ Monday through Friday, up to 40 hours per week. Part-time/Full-time

Qualifications

Education

Required

+ High School or better

Experience

Preferred

+ 0-1 years: General experience.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.