Carnegie Mellon University is a private, global research university that stands among the world's most renowned education institutions. With ground-breaking brain science, path-breaking performances, creative start-ups, big data, big ambitions, hands-on learning, and a whole lot of robots, CMU doesn't imagine the future, we invent it. If you're passionate about joining a community that challenges the curious to deliver work that matters, your journey starts here!

The Office of the Vice President for Research (OVPR) at Carnegie Mellon University (CMU) is seeking a **Post-Award Management Specialist** to join the team. OVPR has responsibility for nurturing interdisciplinary research initiatives at one of the nations' leading research institutions. OVPR provides overall research administration and policy for all colleges and schools, as well as the university's more than 100 centers and institutes. Working closely with deans, department heads, faculty, students and staff, the office provides an innovative and supportive research environment that spans all disciplines and campuses and assures that research activities are planned and conducted in accordance with regulations and University policy.

The position is responsible for the timely and accurate establishment and modification of sponsored project accounts following award execution or award modification. This position is responsible for award intake, validation, and account establishment, ensuring readiness for financial activation and downstream post-award management. The Senior Specialist, Award Management Support independently manages complex sponsored research portfolios and serves as a trusted advisor to Principal Investigators (PIs), departmental finance partners, and central offices.

This role ensures that sponsored awards are accurately represented, monitored, and maintained in the university's electronic systems (SPARCS, Oracle, HRS), and that post-award activity aligns with sponsor terms, institutional policy, and the overall financial integrity of the research portfolio.

**Core Responsibilities:**

**Award and Account Setup**

+ Review executed award agreements, notices of award, amendments, subawards, and related documentation for completeness and accuracy.

+ Reconcile sponsor-approved budgets to awarded funding and institutional proposal records, ensuring alignment with allowable cost structures and system requirements.

+ Ensure revised budgets and other data elements are appropriately documented and accurately established in University systems.

+ Create and maintain related project records

+ Coordinate creation of project and task structures, or related project segments as required.

**Compliance and Regulatory Review**

+ Validate that required compliance determinations and approvals are in place and aligned with award terms for requirements.

+ Verify adherence to institutional policies, sponsor regulations, and federal requirements.

**Financial and System Coordination**

+ Establish and validate award data in the eRA system to ensure accurate and complete integration with the institutional financial system.

+ Confirm all required financial, structural and compliance elements are in place prior to account activation, minimizing downstream corrections.

+ Resolve data discrepancies at the point of setup to ensure system alignment and operational readiness.

**Communication and Customer Support**

+ Serve as a primary point of contact for departments, principal investigators, and research administrators regarding award setup status and requirements.

+ Communicate missing documentation, required corrections, or outstanding compliance items.

+ Provide guidance regarding account establishment procedures, timelines, and institutional requirements.

**Data Integrity and Reporting**

+ Maintain accurate and complete award records and supporting documentation.

+ Monitor workflow queues and account setup metrics to support timely processing.

+ Generate reports related to award setup activities, pending actions, and operational performance.

+ Participate in quality assurance and continuous process improvement initiatives.

**Process Improvement and System Support**

+ Assist in development and refinement of standard operating procedures and workflow documentation.

+ Participate in testing and implementation of eRA system enhancements or upgrades.

+ Recommend process improvements to increase efficiency, data quality, and compliance.

Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

**Qualifications:**

+ Bachelor's degree required

+ Five years of work experience

+ Experience in university sponsored projects administration, post/pre award management or research administration or some combination.

+ Familiarity with federal sponsor regulations including Uniform Guidance and agency-specific requirements.

+ Experience with systems such as Huron Research Suite, Cayuse, InfoEd, Kuali Research, Oracle, Workday, PeopleSoft, Banner, SAP, or similar platforms.

+ Knowledge of sponsored project lifecycle management and post-award administration.

+ A combination of education and meaningful experience from which comparable knowledge is proven may be considered.

**Requirements** **:**

+ Successful background check

**Joining the CMU team opens the door to an array of exceptional benefits.**

**Benefits eligible (https://www.cmu.edu/hr/benefits/eligibility/index.html) employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance (https://www.cmu.edu/hr/benefits/health-welfare/index.html)** **as well as a generous retirement savings program (https://www.cmu.edu/hr/benefits/retirement-savings/index.html) with employer contributions. Unlock your potential with tuition benefits (https://www.cmu.edu/hr/benefits/tuition/index.html) , take well-deserved breaks with ample paid time off (https://www.cmu.edu/hr/benefits/time-away/pto.html) and observed holidays (https://www.cmu.edu/hr/benefits/time-away/holidays.html) , and rest easy with life and accidental death and disability insurance.**

**Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team (https://www.cmu.edu/hr/work-life/support/family-child-care-resources/index.html) to help navigate childcare needs, fitness center access (https://athletics.cmu.edu/recreation/facilities)** **,** **and much more!**

**For a comprehensive overview of the benefits available, explore our Benefits page (https://www.cmu.edu/hr/benefits/index.html)** **.**

**At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations.**

**Are you interested in an exciting opportunity with an exceptional organization?! Apply today!**

**Location**

Pittsburgh, PA

**Job Function**

Research Administration

**Position Type**

Staff - Regular

**Full Time/Part time**

Full time

**Pay Basis**

Salary

**More Information:**

+ Please visit **"Why Carnegie Mellon (http://www.cmu.edu/jobs/why-cmu/index.html) "** to learn more about becoming part of an institution inspiring innovations that change the world.

+ Click here (https://www.cmu.edu/jobs/benefits-at-a-glance/) to view a listing of employee benefits

+ **Carnegie Mellon University is an Equal Opportunity** **Employer/Disability/Veteran** .

+ Statement of Assurance (https://www.cmu.edu/policies/administrative-and-governance/statement-of-assurance.html)

Effective August 24, the URL for the CMU Careers site will change to https://cmu.wd115.myworkdayjobs.com/CMU .

Interested in a career with Carnegie Mellon University but not finding anything that currently aligns with your interests, background, or experience? Learn how to sign up for Job Alerts (https://www.cmu.edu/jobs/external-applicants.html#job-alerts) through your candidate profile.

**If your heart is in your work, come work with us.** Carnegie Mellon University isn't just one of the world's most renowned educational institutions - it's also a hotspot for some of the most talented doers, dreamers, and difference-makers on the planet. When you join our staff, you'll become an important part of our mission to create a healthier, safer, and more just life for all. No matter what your role or location, you'll connect and collaborate with dedicated, passionate colleagues - and you'll have the satisfaction of delivering work that truly matters.

We cultivate a vibrant, welcoming environment where everyone is valued and encouraged to contribute and achieve. In addition to competitive benefits and a robust support network, you'll have access to many tools and resources to sharpen your abilities and professional skills, as well as opportunities to engage and share perspectives with a dynamic and inspiring community of uniquely talented staff, faculty, students, and alumni.

The future is awaiting your expertise and intellect. Come join the architects of what's next. Apply now.

Learn more about Student Employment (https://www.cmu.edu/sfs/student-employment/index.html) .

Please see Faculty Careers. (https://www.cmu.edu/faculty-office/faculty-recruitment/faculty-careers.html)

For technical assistance, email HR Services (hr-help@andrew.cmu.edu) or call 412-268-4600.

We are committed to providing an accessible experience throughout our recruitment process. If you need assistance or a reasonable accommodation at any stage of the application, interview, or hiring process, please contact Equal Opportunity Services by email at employeeaccess@andrew.cmu.edu or by phone at 412-268-5072.

Prospective Employee Disclosures (https://www.cmu.edu/jobs/disclosures/index.html)