Purpose:

UPMC is seeking an Executive Assistant I to support the Corporate Legal department. The EA I will provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

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If you're a highly organized individual who thrives in a fast-paced environment and enjoys supporting senior-level teams, we invite you to bring your skills and experience to UPMC's Corporate Legal department. Apply today to take the next step in your career with UPMC!

Responsibilities:

+ Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings

+ Answers phones and directs all incoming calls to appropriate party promptly and efficiently

+ Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents

+ Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner

+ Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines

+ Interacts with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality

+ Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president

+ Records and distributes minutes and other relevant information to appropriate participants in a timely manner

+ Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs

+ Arranges travel schedule and reservations for executive management as needed

+ High school diploma or equivalent

+ 8 years' experience in an increasingly responsible administrative support role

+ 5+ years' experience with support at the executive level

+ Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook

+ Excellent calendar management skills, including the coordination of complex executive meetings

+ Experience assisting management with the creation of PowerPoint presentations

+ Experience scheduling travel arrangements for management

Licensure, Certifications, and Clearances:

+ Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran